College of
Human
Medicine

ACC/FIN-4 Vacated Faculty Positions

Effective Date: July 1, 2015
Last Revised Date: July 1, 2015
Responsible Party: CHM CFO
Persons Affected: CHM Departments, Department Chairs and Administrators

1.0 Policy/Purpose:

Consistent with University policy and practice, general fund allocations to departments for
position funding will be returned to the Dean upon faculty termination or retirement. This is
intended to prompt a discussion between the dean, chair and HOPS for the reallocation of
general fund toward strategically directed initiatives.

Upon faculty termination or retirement, a calculated amount of general fund will be swept
back to open funding and made available to units and departments upon submission of a
request for general fund faculty salary support. This request will be submitted through the
Heads of Programs (HOPS) committee, with subsequent recommendation to the Dean.

2.0 Definitions:

“Faculty” is defined as tenure, tenure-track, fixed term or HP faculty.

3.0 Procedures:

Upon notification of a faculty termination or retirement the Business Office will calculate the
value of the general fund pull back by one of the two following methods:

Tenure/Tenure-Track/Fixed Term – An average of the last three years of faculty salary paid
from general fund. In the event the three year average shows a high degree of variability, the
amount recovered will default to 90% of the highest year’s funding HP Faculty – An average of the last three years faculty salary as calculated by 1-cFTE * total salary.

Requests for replacement or new faculty positions must be made by submitting the “Heads of
Programs Funding Discussion” document to the HOPS committee for review and
recommendation to the Dean.