College of

FAC-2 FJB Space Allocation

Effective Date: January 1, 2016
Responsible Party: Flint Operations Manager
Persons Affected:
Faculty and Staff Assigned to Work in the FJB

1.0 Policy/Purpose:

The College of Human Medicine adheres to the university’s principles regarding allocation
of space. Allocation of space is dynamic; in order to meet continually evolving
programmatic and operational needs, space is reviewed on a regular basis and may be
reallocated and/or reassigned as necessary. The CHM-FJB Operations Manager has
delegated authority and responsibility for the management of space in the building. This
includes maintaining an accurate inventory of space, maintenance of space,
allocation/reallocation of space, and maintenance of records to include occupants of
specifically assigned spaces. If/when specifically-identified space (i.e., offices and
workstations) has been allocated to a specific unit, that unit’s designated administrative
lead will be responsible for allocation of space within the unit with the understanding that
allocation/reallocation will be done in consideration of these broader guidelines.
In alignment with university principles regarding space allocation, the following guidelines
for the allocation of space in the CHM-FJB, specifically offices and workstations, are

2.0 Space Assignment Guidelines:

2.1 Priority for the assignment of offices will be for full-time faculty and senior
administrative staff (AP/APSA 13 and above or, in specific cases, academic
specialists if the work justifies an office) whose only or primary work location is in
Flint. University guidelines are that full-time faculty will be accommodated with one
private or semi-private office whenever possible.

2.2 Senior associate and associate deans and senior administrative staff (APSA 13 and
above) whose primary work location is not Flint but who maintain a regular presence
in the FJB (at least one day/week) will be accommodated in a private or semi-private
office whenever possible.

2.3 Assistant deans and other senior administrative or academic staff whose primary
work location is not Flint but who are required to work in Flint at least 60% of their
time, will be given next priority for offices when possible.

2.4 Specific work stations will be assigned to all other regular faculty and staff (defined
as 0.5 FTE or above) whose primary work location is Flint.

2.5 Other faculty and staff, including those employed less than 0.5 FTE, non-employed
faculty, visiting faculty and administrative staff including chairs, directors and deans
whose primary work location is not Flint, may be assigned a specific workstation if
available, but in general, non-assigned workstations or touch-down spaces will be
made available.

2.6 Rooms for private conversations or confidential phone calls are available for the
general use of faculty and staff who require them.

3.0 Procedures:

3.1 To request allocation of additional space, submit request in writing to Operations
Manager. Requests must include:

  • Reason for the additional space allocation
  • Type and amount of additional space being requested (e.g., one office, one
    assigned workstation, etc.), following the general guidelines described above. If
    the request is not consistent with the guidelines, justification for the request must
    be provided.
  • Names and classification of the faculty/staff who will occupy the requested space
  • A brief description of what actions have been taken in an attempt to
    accommodate the need for additional space within the unit’s currently-assigned
3.2 Exceptions to these guidelines may be made by the Operations Manager in
consultation with the Associate Dean for Administration.