College of
Human
Medicine

FAC-3 Secchia Center Space Allocation

Effective Date: 01/01/2013
Responsible Party: Secchia Center Director of Operations
Persons Affected: Faculty and Staff Assigned to Work in the Secchia Center

1.0 Policy/Purpose:

The College of Human Medicine adheres to the university’s principles regarding allocation of space.
Allocation of space is dynamic; in order to meet continually evolving programmatic and operational
needs, space is reviewed on a regular basis and may be reallocated and/or reassigned as necessary.
The CHM-West Michigan Operations Manager has delegated authority and responsibility for the
management of space in the building. This includes maintaining an accurate inventory of space,
maintenance of space, allocation/reallocation of space, and maintenance of records to include
occupants of specifically assigned spaces. If/when specifically-identified space (i.e., offices and
workstations) has been allocated to a specific unit, that unit’s designated administrative lead will be
responsible for allocation of space within the unit with the understanding that allocation/reallocation will
be done in consideration of these broader guidelines. In alignment with university principles regarding
space allocation, the following guidelines for the allocation of space in the CHM West Secchia Center,
specifically offices and workstations, are provided.

2.0 Space Assignment Guidelines:

2.1 Priority for the assignment of offices will be for full-time faculty and senior administrative staff
(AP/APSA 13 and above or, in specific cases, academic specialists if the work justifies an office)
whose only or primary work location is in Grand Rapids. University guidelines are that full-time
faculty will be accommodated with one private or semi-private office whenever possible.

2.2 Senior associate and associate deans and senior administrative staff (APSA 13 and above) whose
primary work location is not Grand Rapids but who maintain a regular presence in the Secchia
Center (at least one day/week) will be accommodated in a private or semi-private office whenever
possible.

2.3 Assistant deans and other senior administrative or academic staff whose primary work location is
not Grand Rapids but who are required to work in Grand Rapids at least 60% of their time, will be
given next priority for offices when possible.

2.4 Specific work stations will be assigned to all other regular faculty and staff (defined as 0.5 FTE or
above) whose primary work location is Grand Rapids.

2.5 Other faculty and staff, including those employed less than 0.5 FTE, non-employed faculty, visiting
faculty and administrative staff including chairs, directors and deans whose primary work location
is not Grand Rapids, may be assigned a specific workstation if available, but in general, nonassigned workstations or touch-down spaces will be made available.

2.6 Rooms for private conversations or confidential phone calls are available on the third and fourth
floors for the faculty and staff who require them.

3.0 Procedures:

3.1 To request allocation of additional space, submit request in writing to the Director of Operations.
Requests must include:

  • Reason for the additional space allocation
  • Type and amount of additional space being requested (e.g., one office, one assigned
    workstation, etc.), following the general guidelines described above. If the request is not
    consistent with the guidelines, justification for the request must be provided,
  • Names and classification of the faculty/staff who will occupy the requested space
  • A brief description of what actions have been taken in an attempt to accommodate the need for
    additional space within the unit’s currently-assigned space.
3.2 Exceptions to these guidelines may be made by the Secchia Center Director of Operations in
consultation with the Secchia Center Space Allocation Committee, (Associate Dean for
Administration, Senior Associate Dean for Research, Associate Dean for Academic Affairs, and
the CHM Director of Operations).